Job Description

NY HELP Yes

Agency Parks, Recreation & Historic Preservation, Office of

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Cattaraugus

Street Address Allegany Regional Office

2373 ASP Rt 1

City Salamanca

State NY

Zip Code 14779

Duties Description Assigned to the Allegany Regional Administrative Headquarters in Salamanca NY, the incumbent will provide clerical work and office support to the Regional Business Office (RBO) to meet the requirements of agency programs. This position will report to the Administrative Specialist 1, SG-18 within the Regional Business Office. Duties include, but are not limited to:General Office SupportServe as a point of contact for staff and the public, responding to inquiries and directing requests appropriately.Provide shared office coverage, including mail handling, copying, supply coordination, and reception support as needed.Support day-to day office operations by coordinating basic administrative tasks and assisting staff as assigned.Records and Data ManagementCreate, maintain, and update paper and electronic records in accordance with agency procedures.Perform data entry and basic recordkeeping using standard office software.Safeguard the confidentiality and integrity of personnel, payroll, and financial information.Payroll and Personnel SupportAssist with clerical functions related to payroll and personnel processing, including data entry, tracking, and documentation.Maintain records related to seasonal and permanent employees.Distribute information related to employee appointments, benefits, and compliance requirements.Financial and Administrative SupportAssist with clerical processing of invoices, purchasing documentation, and revenue or attendance records.Maintain logs, spreadsheets, and other tracking tools as assigned.Other DutiesPerform related duties as assigned to support Regional Business Office operations.

Minimum Qualifications If Civil Service Eligible list exists, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:One (1) year of clerical experience.If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service's 55-b/c Program, please visit for more information.Subsequent 55-b/c Qualifications:A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.Reassignment Qualifications: Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Office Assistant 2; if you have less than one year, you must be reachable on the current Office Assistant 2 eligible list for this location, if one exists.52.7 Non-Competitive Promotion (NCP) Qualifications: To be eligible for NCP, candidates must be in the NYS Office of Parks, Recreation and Historic Preservation promotion field and have at least one year of permanent or contingent-permanent qualifying service as an Office Assistant 1). If there are three (3) or fewer qualified NYS Office of Parks, Recreation and Historic Preservation eligible promotional employees respond to this posting, Civil Service may approve the permanent appointment of one of the qualified employees without further examination.Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.Please Note: In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed or failed to take the last holding of the Promotion, if said exam was held within the last four years. 70.1 Transfer Qualifications: At least one year of permanent or contingent-permanent in a qualifying title. The service must be in a title that Civil Service has deemed transfer eligible to the position.Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at

Additional Comments Operational Needs: Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.Must be proficient with various software programs including Microsoft Outlook, Word, and Excel.Preferred Experience:Statewide Financial System (SFS)Benefits: The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:Paid Time Off:CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. Health Care Benefits:Eligible employees and dependents can pick from a variety of affordable health insurance programs.Family dental and vision benefits at no additional cost.Additional Benefits:New York State Employees' Retirement System (ERS) MembershipNYS Deferred CompensationAccess to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings BondsPublic Service Loan Forgiveness (PSLF)Paid Parental LeaveTo learn more about our benefits, visit: *NY HELPS PROGRAM:For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.This position may require a background check prior to appointment.

Some positions may require additional credentials or a background check to verify your identity.

Name Paula Barber

Telephone

Fax

Email Address allegany.employment@parks.ny.gov

Address

Street 2373 ASP Route 1, Suite 3

City Salamanca

State NY

Zip Code 14779

Notes on Applying All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by December 30, 2025 and submitted via email to Allegany.employment@parks.ny.gov or other shared mailbox. You must include "Office Assistant 2 - Allegany Regional Office" in the subject line of your email. Failure to do so may result in not being considered for the position.It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

Job Tags

Permanent employment, Full time, Seasonal work, Work at office, Remote work,

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