Job Description

Job Requisition ID: 51312 

Start Date: 11/4/2025
Closing Date: 11/19/2025
​Agency:  Department of Healthcare and Family Services
Class Title:  ADMIN ASSISTANT I - 00501 

BPIS: 13680
Skill Option:  None 
Bilingual Option:  None
Salary: Anticipated starting salary range $5,637/monthly; Full salary range - $5,637 - $8,026/monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

The Department of Healthcare and Family Services (HFS), Office of Inspector General (OIG), seeks to hire a highly qualified and motivated professional to fulfil the responsibilities of an Administrative Assistant I, also referred to as a Staff Assistant, for the Bureau of Fraud Science and Technology (BFST). This position will support BFST by handling confidential information, developing reports, preparing agency correspondence, and conducting research for management. Additionally, the Staff Assistant will serve as a liaison with agency units, bureaus, and external stakeholders.

HFS values employees with different backgrounds, life experiences, and talents.

Employees receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)

If you are seeking a new opportunity, and this position appeals to you, please apply today!

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Essential Functions

• Serves as Staff Assistant for the Bureau of Fraud Science & Technology (BFST)
• Assists and confers with management staff regarding special projects concerning information technology functions
• Performs support duties for BFST including assisting with coordination, review, and development of ongoing projects with the OIG
• Serves as liaison to Agency staff, sister agency personnel, public officials, and other interested parties
• Assists in the development and coordination of regular and special operating reports
• Serves as timekeeper for the BFST
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year of professional experience as a staff assistant working for a management official.
• One (1) year of professional experience in project management, AI tools, and data analytics capabilities.
• One (1) year of experience conducting special projects that include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
• One (1) year of professional experience utilizing verbal and written communication skills to respond to program and operational inquiries from agency staff and other organizations.
• One (1) year of professional experience working with other supervisors and managers.
• One (1) year of experience working in an investigations field.
• One (1) year of professional experience serving as a liaison for management in meetings.
• One (1) year of experience developing working relationships with internal and external stakeholders.
• Basic proficiency in Microsoft Office Suite, including but not limited to Word, Excel, Access, and Notes.

Conditions of Employment

• Requires the ability to pass a background check.
• Requires the ability to utilize and maintain a state issued equipment such as a laptop.
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.
Work Location: 2200 Churchill Rd, Springfield, Illinois, 62702
Email: HFS.DPASApps@illinois.gov
Posting Group:  Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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