Job Description

As we continue to grow into North Carolina, our Performance Sealing and Striping division in Jacksonville, NC is looking to add a Production Administrative Assistant . 

Job Summary:

The Production Administrative Assistant provides essential support to the field production team. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

•   Processes field run sheets by recording daily activity of crews and jobs.
• Break down labor allocation, material assignment, and production units.
• Utilizes payroll software to review and update field laborers time and to allocate labor under assigned jobs.
• Utilizes accounting software to record all production fields, daily inventory shippers and materials.
• Utilizes accounting software to record purchase orders.
• Utilizes accounting software to enter all production department hyperlinks, including revenue, billing, and labor.
• Completes diesel tracking purchase orders and reconciliation.
• Records daily hours and materials used for Heavy Jobs.
• Reviews projects for discrepancies and makes corrections accordingly.
• Help production employees manage payroll software requests.
• Utilizes cross-training to provide administrative support to the estimating department.
• Assist estimating department by entering work orders, change orders, and updating project numbers in designated software.
• Perform all project prequalification requirements, including insurance, bonds, and other requirements as needed.
• Performs all other duties as assigned.

Qualifications:

• High school diploma or equivalent; associate’s degree preferred
• 1+ year of administrative or production support experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication and organizational skills
• Ability to multitask and prioritize in a dynamic environment
• Knowledge of Sage and/or Paylocity a plus

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