Job Description

Job Title: HR Coordinator

Reports to: Director of Human Resources

Location: Portland Office with travel to our Seattle Office

FLSA Status: Non-Exempt

Position Summary:

The HR Coordinator is based out of our Portland office and delivers day-to-day people-operations support to both Portland and our Seattle office (plus nearby job sites). Portland will be your home base; you’ll travel to Seattle about once per month, or more often when large onboarding classes or projects arise, to give field and office teams the same high-touch HR experience in both locations. From recruiting and onboarding to benefits enrollment and training logistics, you ensure every employee and candidate enjoys a seamless, consistent journey. You also pitch in on office projects and cross-functional initiatives when bandwidth allows.

Key Responsibilities:

1. Full-Cycle Recruiting Support

• Open job requisitions and coordinate with hiring managers to post positions across job boards and sourcing platforms.
• Source and identify qualified candidates through LinkedIn and resume databases.
• Schedule interviews and manage candidate communication throughout the recruitment process.
• Maintain accurate and up-to-date records in the Applicant Tracking System (ATS).
• Initiate background checks and distribute pre-employment documents (

2. Onboarding Coordination

• Send calendar invites and welcome communications to new hires.
• Manage first-day logistics, including equipment setup, workspace coordination, and office orientation.
• Schedule and support onboarding sessions and required training.
• Act as a primary point of contact for new hires and managers during onboarding.

3. College and High School Recruiting

• Support DEI and recruiting teams with the logistics of career fairs, campus events, and internship programs.
• Assisted with communications with student candidates and tracking program interest.
• Coordinate logistics for summer internship participants, including onboarding and programming.

4. Benefits & Leave Administration

• Assist new hires with benefit enrollment.
• Track enrollment deadlines and gather required confirmations.
• Employee questions: act as Tier-1 help desk on plan coverage, escalate advanced benefits inquiries to HR Director.
• Leave tracking: FMLA, OFLA (OR), WA Paid Family & Medical Leave, WA Cares, workers’ comp, ADA

5. Compliance & Audits

• Policy tracking annual harassment training, licensure/credential expirations.
• Poster upkeep: federal, state, and site-specific for office and job sites.
• Personnel files: maintain digital employment.

6. Office Support

• May provide project assistant support during slower HR periods, assisting with administrative or coordination tasks as required to support broader office or project needs.
• Assist with meeting scheduling, document preparation, and tracking project tasks or timelines.
• Support cross-functional initiatives that benefit from HR insight or administrative support.
• Work with front desk support to manage office supplies and ensure a clean, professional, and organized office environment.
• Coordinate with facilities, IT, and vendors for office needs.
• Support light invoice processing, expense tracking, and mail handling.

Qualifications:

• Associate's or bachelor’s degree in human resources, Business Administration, or related field.
• 1–2 years of experience in HR support, recruiting, or general administration.
• Strong interpersonal and organizational skills, with the ability to prioritize tasks effectively.
• Experience with ATS, HRIS, and Microsoft Office Suite.
• Willingness to take on flexible responsibilities, including project support outside the traditional HR scope.

Why Join Deacon?

• Competitive Pay ($26-$30 per hour, DOE)
• Comprehensive benefits package
• Supportive, team-driven environment
• Opportunity to grow in both HR and operational areas
• Be part of a company that values people, community, and quality

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