Job Description

Griffin Resources is recruiting on behalf of ProActive Property Management located in Palm Habor, FL.

Founded in 2014, ProActive Property Management is a full-service community association management firm dedicated to delivering personal service and professionalism in an industry where many associations feel like just a number. ProActive partners with board members to navigate the complex, ever-changing world of property management, focusing on protecting property values, controlling maintenance costs, and planning for future capital needs. ProActives mission is to build strong relationships and thriving communities through hard work, integrity, and the highest ethical standards. ProActive believes a company is only as strong as its people, so we foster a family-like culture by providing our team with the training, tools, and support they need to succeed.

We are seeking a dynamic Human Resources & Marketing Coordinator who can wear multiple hats: leading recruitment efforts, supporting human resources functions, and driving marketing initiatives that strengthen our brand and employee experience. This is a unique opportunity to make a broad impact across people, culture, and growth.

Position Summary:

The Human Resources & Marketing Coordinator will be responsible for managing full-cycle recruitment, supporting HR operations, and coordinating marketing activities. This role requires a balance of people skills, organizational expertise, and creative energy. The ideal candidate is highly adaptable, detail-oriented, and excited about working across disciplines to support both employees and the communities we serve.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage full-cycle recruiting for all open positions including job postings, sourcing, resume screening, phone interviews, interview coordination, reference checks, offer letters and onboarding.
• Develop and execute creative sourcing strategies, leveraging job boards, social media, networking, university internship programs and employee referrals.
• Partner with leadership and board members to understand current and future staffing needs and provide guidance on best practices.
• Build and maintain a proactive talent pipeline.
• Track recruiting metrics (time-to-fill, cost-per-hire, retention) and recommend improvements.
• Ensure a positive candidate experience aligned with company values.

HR & Employee Experience

• Serve as the first point of contact for HR-related questions with professionalism and empathy.
• Support Human Resources operations, including onboarding, offboarding, performance tracking, payroll processing, benefits administration, compliance, and HR records management.
• Work with board members and onsite employees to provide support, processing, oversight and compliance with onsite operations.
• Assist with performance management processes such as annual employee surveys, annual and semiannual reviews and employee engagement initiatives.
• Ensure compliance with federal, state, and local employment laws.
• Partner with leadership on employee relations and training initiatives.
• Work with leadership to plan and coordinate employee events and occasions.
• Contribute to process improvements and HR projects that enhance efficiency and employee satisfaction.

Marketing & Communications

• Coordinate marketing campaigns and branding projects that align with company core values and support both recruitment and client growth.
• Manage and update company digital presence including social media channels, ensuring engaging, authentic, and brand-aligned content.
• Create engaging content for newsletters, blogs, recruitment postings, and internal communications to staff and board members.
• Assist with promotional products and company apparel.
• Manage annual board member surveys.
• Google and BBB review management.
• Support event planning for employee programs, community events, and client engagement.
• Track and report on marketing performance and recruitment metrics.
• Research industry trends, competitors, and best practices to continuously improve marketing strategies.

Qualifications

• Bachelors degree in Human Resources, Marketing, Communications, Business, or related field (or equivalent experience).
• 24 years of experience in recruiting.
• Additional HR or marketing (cross-functional experience is a plus).
• Communication Skills: Excellent written and verbal communication abilities, strong interpersonal skills with the ability to connect and convey information with professionalism, clarity and authenticity.
• Human Resources and Recruitment Expertise: Knowledge of employment laws, Human Resources best practices, and full-cycle recruitment processes. Experience with HRIS, ATS platforms, and onboarding systems.
• Marketing and Branding Skills: Experience in social media management, content creation, marketing campaigns, and collateral design. Ability to develop marketing strategies that enhance recruitment and brand visibility.
• Analytical Thinking and Reporting: Strong analytical skills, attention to detail, and ability to track metrics and generate meaningful reports to guide decision-making.
• Highly organized, resilient, and able to manage multiple projects simultaneously.
• Time Management and Organization: Strong ability to manage multiple priorities, meet deadlines, and stay organized in a fast-paced environment.
• Independence and Initiative: Ability to work independently with minimal supervision while maintaining accountability for assigned tasks.
• Team Collaboration and Professionalism: Collaborative mindset with a strong sense of ownership, responsibility, and accountability. Ability to build relationships with property teams, leadership, and external stakeholders.
• High integrity and discretion when handling sensitive information .

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