Job Description

Description + Position: Event Planner Intermediate (Contract Role) + Location: 100 W University Dr 1 Tempe Arizona 85281-3640 + Type: ONSITE (100%) + Hourly Pay: $27- $29 per hour + Schedule: 40 hours per week onsite + Experience Required: 3-5 years of previous event management / hospitality experience Job Description: + Ability to plan events that can range from 10 to 500 people with various degrees of complexity. + Monitor/manage the project including creation of project plans and budgets prepare manage reconcile. + Ability to lead team working on an event and direct many facets at one time. + Collaborate and interact effectively with Firms senior management middle management and customers. + Provide strategic input and recommendations to business group on event development. + Maintain partnering relationships with internal business partners such as Food Services Conference - Services Audio Visual Security and Facilities. + Manage all aspects of events including but not limited to: internal consulting concept proposal development site selection via RFP process vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air/ground travel total logistics coordination menus setup decor audio visual creative writing for invitation input on graphic design and website development printing registration management coordination of speakers giveaways entertainment activities and travel staff. Role and Responsibilities: + Stand, greet, and welcome all clients to the Client Center throughout the day. + Escort clients to the appropriate meeting room or space, offering coat room and bag check services to enhance their comfort + Assist, tend to, and anticipate guest needs on the floor, ensuring a seamless and pleasant experience for all visitors Work closely with J.P. Morgan's internal and external partners, including catering, security, audio-visual, events, and facility teams, to ensure smooth operations and exceptional service delivery + Manage essential front desk functions, including answering phones, promptly returning emails, reviewing and analyzing meeting room requests, and understanding the schedule of events taking place + Join Event Planners on pre-conference calls for events, assist with data entry, and support the execution of events, ensuring all details are meticulously managed + Check meeting rooms to ensure that catering, audio-visual, and room setups match the Banquet Event Order (BEO), guaranteeing that all client specifications are met + Master the usage of EMS (Event Management System) to detail reservations, review incoming requests, and manage all event logistics efficiently + Understand meeting room capabilities and catering offerings to provide informed assistance to clients and employees + Take the lead in planning and coordinating small events, ensuring that all logistical details are handled with precision and that the events run smoothly Requirements Preferred Qualifications: + Event planning experience (hospitality) + Event planning software familiarity - EMS and Microsoft Office Suite + Hospitality and Services Knowledge + Event experience law firm coming from hospitality industry is great + Warm outgoing personality + Adapt to the internal booking system + Detail oriented + Asking questions is very valuable if they don't understand something + 3-4 years of time management and client service experience + Microsoft Excel, Word, and Outlook & Zoom + Professional and people-friendly personality + Email, phone, and in-person communication in a high volume + Multi-task skills are needed (handling a call of someone walking in for a meeting to verifying budgets) Please note that this is a contract position-there is no guarantee that this position will be extended past the end date or converted to permanent status. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Hourly pay, Permanent employment, Contract work, Temporary work,

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